Open Forum

 View Only
  • 1.  Help with AP invoice entry of multiple distribution line items

    Posted 8 days ago
    New to GP and wondering if ours is setup incorrectly. On the trans entry screen you only have option to do one purchase, discount, Freight, Misc, and Tax. What happens when you have more than one (multiple) purchase accounts? IE a credit card bill?

    ------------------------------
    Michelle Ruth
    Knaus Cheese, Inc
    Rosendale
    ------------------------------


  • 2.  RE: Help with AP invoice entry of multiple distribution line items

    Posted 7 days ago
    Hi Michelle, 
    If you are talking about the payables transaction entry screen, there is a distributions button in the bottom right. You should just be able to click the button and tab to the next empty account slot and type the account number you are looking to distribute to. I have not found a limit on the accounts you can add to distribute to.

    ------------------------------
    Matt Pilliod
    Steiner Tractor Parts
    Lennon MI
    ------------------------------



  • 3.  RE: Help with AP invoice entry of multiple distribution line items

    Posted 7 days ago

    Thanks so much Matt, that totally worked! Now I just have to see if I can create a re-occurring batch for all my monthly auto withdrawn AP payments to make my life less complicated.

     

    Sent from Mail for Windows

     






  • 4.  RE: Help with AP invoice entry of multiple distribution line items

    SILVER CONTRIBUTOR
    Posted 7 days ago
    You definitely can do recurring batches! just change the frequency drop down on the batch screen to whichever cadence you require.

    be careful with them though, it's easy to accidentally post them multiple times. Also, they are really built for things like rent payments that do not change month over month. My old company tried to use that function for a monthly bill that fluctuated in the amount and distribution and it was a nightmare to audit.

    ------------------------------
    Mike Bresnan
    Arabella Advisors
    Washington MD
    ------------------------------



  • 5.  RE: Help with AP invoice entry of multiple distribution line items

    Posted 7 days ago

    Thanks for the advice. I have not had good luck with recurring general journal entries from my predecessor, I had the same issue with them posting multiple times. I decided to try to start over in 2022 to see if I would have any different results.

     

    Sent from Mail for Windows

     






  • 6.  RE: Help with AP invoice entry of multiple distribution line items

    Posted 7 days ago
    Hi Michelle, 

    Not quite recurring setup, but you can set up default GL codes on the vendor card, so when you create a transaction for a specific vendor it will auto fill out the GLs you have set up as the default, you'll just need to allocate amounts for each GL.

    ------------------------------
    Kevin Pritchard
    Fidesic
    kevin.pritchard@fidesic.com8664395884
    ------------------------------



  • 7.  RE: Help with AP invoice entry of multiple distribution line items

    TOP CONTRIBUTOR
    Posted 6 days ago
    I use Monthly Recurring batches to process the monthly employee insurance benefits invoices.  Some are single distribution.  But two are 10+ lines of distribution.  And the amounts are mostly the same..  As cautioned, be sure to post only the ONCE in the time period selected.

    ------------------------------
    Thomas Hill
    Staff Accountant
    M&A Technology, Inc.
    Carrollton TX
    ------------------------------



  • 8.  RE: Help with AP invoice entry of multiple distribution line items

    Posted 6 days ago

    Thanks so much Matt, that totally worked! Now I just have to see if I can create a re-occurring batch for all my monthly auto withdrawn AP payments to make my life less complicated.

     

    Sent from Mail for Windows

     






If you've found this thread useful, dive deeper into User Group community content by role