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PTO Rules - Complex

  • 1.  PTO Rules - Complex

    Posted 07-12-2018 07:13 PM
    Good Afternoon,

    We have a client that is using GP and will be implementing HR & Payroll soon.  They have several Federal Contracts and need to be able to do some complex PTO Accruals.  My questions are:

    1.  How complex can GP get?
    2.  Is there a 3rd party PTO product for GP?

    Here is an example of the PTO Accruals they have:

    Covered Employees Entitled to 7 Days of Paid Sick Leave Annually

    Sick Leave Accrual
    Employees accrue 1 hour of paid sick leave for every 30 hours worked on or in connection with a covered contract. Accrual is calculated at the end of each pay period or each month, whichever interval is shorter.

    The final rules also create an option for contractors to provide an employee with at least 56 hours of paid sick leave at the beginning of each accrual year, rather than allowing the employee to accrue leave based on hours worked.

    Thank you

    Tammy Chavez
    Senior Software Consultant
    LightHouse Business Information Solutions, LLC.
    Albuquerque NM

  • 2.  RE: PTO Rules - Complex

    Posted 07-12-2018 10:29 PM
    GP can do some complex calculations with PTO Manager which is an add on from Microsoft for payroll.  It will do the the ones you have listed I believe.

    Tanya Henderson
    Senior Consultant
    S2 Technology
    Park City UT

  • 3.  RE: PTO Rules - Complex

    Posted 07-13-2018 08:13 AM
    @Tammy Chavez:

    We use the PTO Manager in GP. We have several PTO schedules for union and non-union situations. So, it can handle some complex accruals.

    Of the examples that ​you gave, the only one that might be harder to identify is the sick leave accrual while under a "covered" contract. It would depend on how the covered contract was identified in GP. If you would like to provide more details then I could give you a complete answer.


    Joni Finnell
    GP Projects/Troubleshooter
    Consumer Support Services, Inc.
    Newark OH

  • 4.  RE: PTO Rules - Complex

    Posted 07-13-2018 08:41 AM
    In my past life with a customer who used GP payroll we had some complicated accruals for public safety employees.  We ran that thru our time and attendance system and imported back to GP. It was something that was custom by that company and it was touchy.

    After already committing to that solution we found Integrity Data's product, Comprehensive Leave Management. It looks like something that can handle any imaginable calculation and acrual method and it ties into GP. They are terrific GP payroll resources as well.

    Jeff Frye
    Systems Analyst
    Hunt Brothers Pizza, LLC
    Nashville TN

  • 5.  RE: PTO Rules - Complex

    Posted 07-30-2018 11:59 AM
    ​We have several different PTO schedules and went with Integrity Data Comprehensive Leave Manager.  It works really well and we haven't had any problems with it.

    Trish Tretter
    Payroll Supervisor
    Corporate Commission of the Mille Lacs Band of Ojibwe
    Hinckley MN