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  • 1.  W2, W3, 1099, 1096 forms

    TOP CONTRIBUTOR
    Posted Dec 18, 2017 05:06 PM
    ​We are on version 2016R2.

    I understand that this new version can print the W2's with the borders on it, etc. so we won't have to order forms.  However, I have not been able to clarify if this includes the red copies we send to Social Security.

    W3 and W2 Copy A are sent to Social Security Admin.  These forms are usually black ink printed on a red form.  If GP is printing the entire form, everything will be in black, and is that form accepted by Social Security?  Or will we need to order Copy A of all forms, but can send all other copies to the employees from the GP forms?

    Same question for 1099's and 1096?  Can GP print the lines on these forms (have heard mixed answers on this)?  And if so, can we send the black copy to Social Security Admin for these forms?

    Thank you for your help!

    ------------------------------
    Nancy Edwards
    Senior Accountant
    H&W Computer Systems, Inc
    Boise ID
    ------------------------------
    Academy - Online Interactive Learning from Experts


  • 2.  RE: W2, W3, 1099, 1096 forms

    GPUG ALL STAR
    Posted Dec 19, 2017 12:50 AM
    ​Hi Nancy,
    We do not print the red form.  I have this noted on our W2 blog.  What most customers are doing now is just filing electronic so there is no need to send in the forms.  Interestingly enough, when I was at GPUG this year, at least two customers told me in years past they have just sent in the black forms with no problems, so not sure on that, but a note as FYI.
    Microsoft Dynamics GP Year-End Update 2017: W-2 Tidbits to meet the January 31 deadline!!!! - Microsoft Dynamics GP Community
    Dynamics remove preview
    Microsoft Dynamics GP Year-End Update 2017: W-2 Tidbits to meet the January 31 deadline!!!! - Microsoft Dynamics GP Community
    Hi Everyone! Year-End is right around the corner, and my goal is to help you get your W-2's out the door on time!! I'd like to remind you about some COOL W-2 features, provide you with some basic information around how W-2's work in Microsoft Dynamics GP, as well as provide you the most Frequently Asked Questions we see in support.
    View this on Dynamics >

    Thanks
    Terry Heley
    Microsoft

    ------------------------------
    Terry Heley
    HR/PR expert
    Microsoft
    West Fargo ND
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 3.  RE: W2, W3, 1099, 1096 forms

    TOP CONTRIBUTOR
    Posted Dec 19, 2017 10:27 AM
    ​Thank you very much Terry!  As a user of QuickBooks in a prior life, we too sent black forms in to the Social Security Admin, I just wasn't sure what most users do.  Unless other's verify they have done this without problems, we will probably just purchase Copy A forms to send in, cheap enough and no worries.

    Thanks again!  Merry Christmas!

    ------------------------------
    Nancy Edwards
    Senior Accountant
    H&W Computer Systems, Inc
    Boise ID
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 4.  RE: W2, W3, 1099, 1096 forms

    TOP CONTRIBUTOR
    Posted Mar 16, 2018 03:42 PM
    ​Terry:

    I really like this new print W2 with box feature but I am finding if you aren't a PowerUser or signed in as sa you don't have privileges to print them. I am familiar with GP security but I wasn't able to figure this one out. Could you point me in the right direction?

    Thanks


    ------------------------------
    Joni Finnell
    GP Projects/Troubleshooter
    Consumer Support Services, Inc.
    Newark OH
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 5.  RE: W2, W3, 1099, 1096 forms

    GPUG ALL STAR
    Posted Mar 16, 2018 08:41 PM
    Hi,
    The object name is W-2 One-Wide Forms with Box, you may need to create your own task and role, or add to an existing role, to grant security to other users.
    Leslie

    ------------------------------
    Leslie Vail
    Accounting Systems Consulting, Inc.
    DALLAS TX
    leslievail@earthlink.net 972-814-8550
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 6.  RE: W2, W3, 1099, 1096 forms

    TOP CONTRIBUTOR
    Posted Mar 19, 2018 08:54 AM
    Edited by Joni Finnell Mar 19, 2018 09:43 AM
    ​Thanks Leslie!

    I was so focused on finding a task for it that I didn't even think I would need to create one. I guess I thought Microsoft would add it when they added the nifty new feature. 8-)

    Have a great day!

    In case others are looking for the other W-2 options so they can add this new security option to the same task, it is ADMIN_PAYRL_007*.


    ------------------------------
    Joni Finnell
    GP Projects/Troubleshooter
    Consumer Support Services, Inc.
    Newark OH
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 7.  RE: W2, W3, 1099, 1096 forms

    Posted 6 days ago
    ​Terry, I have searched and searched but I can't find if the 1-wide forms with box has both copies A, B and C. When we print we only get the state copy has there been a fix for this? We have looked in tables and coming up blank and we need to decide if we need to order forms or if we can go with GP printed ones. Thank you for response I am sure that you probably have been asked this question many times.

    ------------------------------
    Lena Jones, CPP
    Payroll Manager
    Lutheran Social Service of Minnesota
    Saint Paul MN
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 8.  RE: W2, W3, 1099, 1096 forms

    GPUG ALL STAR
    Posted 6 days ago
    Hi Lena,
    No we have never changed it to have all the copies, if you want, I could modified that form/ report for you and take this wording off the bottom if that will help you at all this year.  I think many just print multiple copies with that line on there.
    Copy 1-For state, City, or Local Tax Department.
    Send me an email if this is something you would like me to do for you.

    Thanks
    Terry Heley
    Microsoft
    theley@microsoft.com

    ------------------------------
    Terry Heley
    HR/PR expert
    Microsoft
    West Fargo ND
    ------------------------------

    Academy - Online Interactive Learning from Experts


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