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Correcting a POSTED quick Journal entry

  • 1.  Correcting a POSTED quick Journal entry

    SILVER CONTRIBUTOR
    Posted 01-12-2018 07:51 PM

    So leave it to the newbie, I thought I was so efficient.
    I posted a quick journal entry, reversing our payroll liabilities to salary.
    the journal entry should be a debit to FTW, STW, SS, .... ect and a credit to Salary.... I did it backwards and posted it.

    I know about the Correct button. But on my system it tells me the journal entry has already been posted.

    My question is, is there an SA setting that will allow a correction to a general ledger posting? Cause that would be awesome, and then it would be easy to back that out and correct it without making a huge mess....
    any other quick fixes would be appreciated as well. I'll likely just reverse the entry. And then do it again... correctly!!! 

    thank you for the help
    Burgen 



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    Burgen Havens
    Rancho Santa Fe Fire Protection District
    Rancho Santa Fe CA 858-756-6010
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  • 2.  RE: Correcting a POSTED quick Journal entry

    Posted 01-15-2018 09:40 AM
    ​I just tested it in our system by posting a quick journal entry and then using the "correct" button to reverse it and it worked fine.  What is the exact error message you are getting?

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    Michael Stewart
    VP Finance
    DataVox
    Houston TX
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  • 3.  RE: Correcting a POSTED quick Journal entry

    TOP CONTRIBUTOR
    Posted 01-15-2018 10:05 AM
    Burgen - are you using the Correct function within the general journal entry screen? Were you'd enter the year and the posted journal entry number? The whole point in using this correct functionality is to 'fix' a posted entry so I"m not sure what your error means. Can you show us a screen shot of it?

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    Tiffany Ziegler
    Vice President & Controller
    Velcor Leasing Corporation
    Madison WI
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  • 4.  RE: Correcting a POSTED quick Journal entry

    GPUG ALL STAR
    Posted 01-15-2018 08:07 PM
    Hi,
    You cannot change the posted entry. When you select to reverse and/or correct the entry, new JEs are created. The first one would be a reversing entry and the second one would be a copy of the original entry that you can now change to the entry you wanted to post originally. For example, let's say the journal entry I posted incorrectly was JE 3471. If I open the Transaction entry window and type 3471 in the Journal Entry field, I will get the error you described. You need to let the next JE number appear and THEN click on  the Correct button. The system will open a window where entry 3472 will be created which is a reversing entry to 3471, save entry 3472 to a batch and entry 3473 will automatically be created that looks exactly like the 3471 entry. At this point you correct the entry to be the one you wanted to enter in the first place.
    Kind regards,
    Leslie

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    Leslie Vail
    Accounting Systems Consulting, Inc.
    Dallas TX
    leslievail@earthlink.net 972-814-8550
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  • 5.  RE: Correcting a POSTED quick Journal entry

    SILVER CONTRIBUTOR
    Posted 01-16-2018 06:56 PM

    All- Thank you for the replies. I have never used the "Correct" button before and I was doing it wrong, Barbara Gavron set me straight!! She's fantastic....
    I needed to go into the Correct button, before entering the j/e number.

    Thanks again!! 

    Burgen  



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    Burgen Havens
    Rancho Santa Fe Fire Protection District
    Rancho Santa Fe CA
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