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Override Purchase Receipt Type

  • 1.  Override Purchase Receipt Type

    Posted 21 days ago
    ​Hello,

    Would like to understand how the "Override" purchase receipt type is created in IV10200 and how to avoid this.

    Appreciate any help on this.

    Thanks,
    Haydee

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    Haydee Mirador
    Trudell Medical Limited
    London
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  • 2.  RE: Override Purchase Receipt Type

    TOP CONTRIBUTOR
    Posted 20 days ago
    Hi @Haydee Mirador,

    This "layer" is created when there is a cost adjustment due to an override quantity. There are several scenarios that can cause this; for example, you "sold" (which means sold or adjusted) quantities when there was no quantity available. At that point, the system records the adjustment at the last cost known for the item.  Then, when you receive the item via a purchase receipt, the system will generate "override" cost adjustments if the new, now known, cost is different than the cost used during the adjustment.  A similar thing happens if you receive quantities and then use a different cost during matching.

    There is a very complete blog about this by @Mahmood M. AlSaadi which is probably more accurate and explains better than I can, here:
    Cost Adjustment (1 out of 4) Override Documents

    Hope it helps!

    ​​

    ------------------------------
    Thomas Garcia
    ICON Business Consulting, LLC | Miami FL
    ICON, SRL | Santiago, Dominican Republic
    954-804-2140
    ------------------------------



  • 3.  RE: Override Purchase Receipt Type

    Posted 6 days ago
    Edited by Haydee Mirador 6 days ago
    Thank you for the reply. What if there is no override quantity and setup is not to allow overrides but still an override in IV10200 is created. Have you experienced this?

    Appreciate any reply.

    -Haydee

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    Haydee Mirador
    Trudell Medical Limited
    London
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  • 4.  RE: Override Purchase Receipt Type

    TOP CONTRIBUTOR
    Posted 5 days ago
    Hi @Haydee Mirador

    I believe a cost adjustment of any kind will do this. Two possible scenarios:
    - You used the adjust cost window in inventory to change the cost of a specific layer.
    - You received items at one specific cost. You proceeded to sell some or all of the items. Then you match an invoice to the original receipt but the cost on the invoice is different than the cost of the original receipt.

    Now, I am not sure of the effect of each of the above (although I am sure that it will create and adjustment like what you are seeing). You would need to run tests with each scenario and see the results.

    Hope it helps!


    ------------------------------
    Thomas Garcia
    ICON Business Consulting, LLC | Miami FL
    ICON, SRL | Santiago, Dominican Republic
    954-804-2140
    ------------------------------



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