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Electronic Bill Payment

  • 1.  Electronic Bill Payment

    Posted 17 days ago
    I have a small CPA firm in Appleton WI - using Dynamics GP 2018 and I would like to issue electronic payments from accounts payable to various vendors for my clients instead of issuing a check.  I have multiple clients on Dynamics that I currently process there accounts payable transactions but I am preparing paper checks for my clients.  Is there a cost effective solution for my question.

    Steve

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    Steve Hollmann
    Steve Hollmann SC CPA
    Appleton WI
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    Academy - Online Interactive Learning from Experts


  • 2.  RE: Electronic Bill Payment

    TOP CONTRIBUTOR
    Posted 17 days ago
    Hi @Steve Hollmann,

    Natively inside of GP you have the ability to create ACH/EFT payments if you configure the module.  Below is a link that does a pretty decent overview of how to set up the various pieces inside of GP.  The big thing is having the spec sheet from your bank that identifies what the NACH file should look like...and confirming the bank (or banks in your case) will support the file upload method.

    https://www.sikich.com/insight/how-to-set-up-eft-payments-within-dynamics-gp/ ​​​

    Separate and apart from GP, there are a number of third parties that handle electronic payments with GP as well.  One of the one's I'd recommend is looking at the enhanced electronic payments from Mekorma - @Karen Wainwright would likely be able to get your more specific information on Mekorma or schedule a demo if you're interested.

    If you have questions, please let me know.

    Thanks,

    Samantha​

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    Samantha Higdon ,CPA,CGMA
    Consultant
    Lagom, LLC
    Carmel IN
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    Academy - Online Interactive Learning from Experts


  • 3.  RE: Electronic Bill Payment

    TOP CONTRIBUTOR
    Posted 16 days ago
    Edited by Kim Peterson 16 days ago

    Check out Deluxe eChecks – offers a fast way to get vendors paid – simply by emailing them payments that they can bring to the bank. It's a low-cost payment solution offering all of the benefits of paper checks with the added convenience and speed of an online payment system.

    You can also create a file and download it to the Deluxe portal and have hundreds of checks sent out at a time.

    Less cost than paper checks - so check this out.  

    YOu can contact randy.rein@deluxe.com to discuss.

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    Kim Peterson
    701-261-7307
    Kim@DynamicsConnections.com
    #KimPetersonGP
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    Academy - Online Interactive Learning from Experts


  • 4.  RE: Electronic Bill Payment

    Posted 16 days ago
    @Steve Hollmann we've been using GP's ACH bill pay for a couple years now.  Once you get it setup it works like a charm.  I've also got it setup so that the remittance is automatically emailed to the vendors which is also really nice.  Once you get it all setup you'll wish you did it sooner!

    The instructions from Samantha look really good.  We also got help from our bank, as they have people that know how to read these files and help figure out what needs to be updated if it's not working.  If you have any specific questions I can help with please let me know.

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    Kristy James
    Financial Controller
    Dairyland Electrical Industries, Inc
    Stoughton WI
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    Academy - Online Interactive Learning from Experts


  • 5.  RE: Electronic Bill Payment

    GOLD CONTRIBUTOR
    Posted 16 days ago
    Steve,

    I would suggest checking out both the solutions that have been mentioned (ACH inside of GP and the Deluxe eChecks).  Those are the two I was going to bring up as most cost effective.   There are a number of other solutions out there as well, but most would be more expensive than paper checks.

    The only other one I'd mention is IF you are already using Mekorma MICR, then check out their new solution for electronic payments as well.

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    Michael Gummel
    Prod Engineer
    Paradigm Technology Consulting
    Allentown NJ
    mgummel@ptcllc.com
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    Academy - Online Interactive Learning from Experts


  • 6.  RE: Electronic Bill Payment

    GPUG ALL STAR
    Posted 16 days ago
    @Steve Hollmann

    Dynamics GP has this functionality out of the box.

    The question is banking for you.

    Since these are clients of YOURs that you are running GP for:
    Do they each have their own Database?
    Do they have the same or different banks?

    I would explore the cost savings of getting GP to do this for you before you attempt to look at third parties.  You already own the funtionality needed to do this (so far as we can tell from your post).

    You'll simply need to get the ACH File format for the banks that are being used.
    Setup the EFT format in GP
    Assign it to the bank
    Request the EFT information from the vendors (there should be no issue here because what you need is displayed on paper checks so there is no real security threat for the vendors) - Routing and Account Numbers...sometimes SWIFT depending on need.
    input the Vendor Account information on the REMIT TO addresses for the vendors

    and voila you can start paying electronically in GP.... it's really a no brainer unless you have more specific needs that you posted.

    If you are looking for a solution where you CLIENTS want to input checks to pay and then have that information sent to GP there is an app called BILL.com that is super affordable, they do the paying of everything, but there is a reliable workflow as well.

    If YOU are doing the work, then the answer is GP....almost always.

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    Jo deRuiter
    Aisling Dynamics Consulting, LLC
    ERP Practice Manager
    jo.deruiter@aislingdynamics.com
    9518674366
    Alpharetta, GA
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    Academy - Online Interactive Learning from Experts


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