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Employee Taxable Wages

  • 1.  Employee Taxable Wages

    Posted 16 days ago
    We issued a paper check to an employee and a week later ended up having to void it. The check number had been used in error on an AP check (already voided before we ever used that number to issue the payroll check), so we had to void the payroll check manually, then run a payroll just for this one employee.  We were able to get the employee side of everything to match up, but it looks like we failed to get the employer Social Security and Medicare amounts in the manual void transaction and can't remember if we entered anything in the Taxable Wages field.  Are there reports for FICA Taxable Wages for both employer and employee?  We're obviously hoping to verify that the employee W2 and our 941 are accurate or where corrections need to be made.  Thanks!

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    Gina Behee
    Director of Accounting
    Pharmacy First
    Shawnee Mission KS
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  • 2.  RE: Employee Taxable Wages

    TOP CONTRIBUTOR
    Posted 16 days ago
    Hi @Gina Behee,

    I would suggest taking a look at the "Employee Summary Inquiry" window (shows SS/Med taxable wages). Then reconcile that with the taxable wages/deductions/benefits from the "Employee Record Summary Inquiry" window.

    Another approach could be to go ahead and run a Year-End Close and tie-out the 941 to the W-2's. You can always remove the wage file before you need to process payroll again.

    I was thinking that @Sherlene Sorenson might have a query to help you with this reconciliation - could be wrong - might have been @Christina Phillips. Guys - any thoughts :-)?

    Hope this helps.​​​

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    Tom Franz, CPP
    (217) 689-4658 - tfranz@integrity-data.com
    Director of Client Services
    Integrity Data
    Lincoln IL
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  • 3.  RE: Employee Taxable Wages

    GOLD CONTRIBUTOR
    Posted 16 days ago
    Edited by Sherlene Sorenson 16 days ago
    Hi Gina,

    I do have a reconciliation process that I recommend and teach, but I don't have a specific query for this.

    First of all, if you print >Reports >Payroll >Period End, choose Payroll Summary and restrict to just this employee.  Does the Employer FICA Soc Sec Tax and Employer FICA Medicare Tax look appropriate?  (It should match the employee FICA amounts if the employee is not over the 2019 limit yet.) And do the Federal Wages and FICA Soc Sec Wages and FICA Medicare Wages look appropriate?  I would tie these out to what the taxable wages should be based on the Summaries under the various Paycodes and Deductions.

    Feel free to reach out to me if you'd like assistance.

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    Sherlene Sorenson
    Sr Implementation Consultant
    Columbus Global
    West Fargo ND
    shes@columbusglobal.com
    651.746.1664
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  • 4.  RE: Employee Taxable Wages

    SILVER CONTRIBUTOR
    Posted 13 days ago
    Hi Gina,
    You can run a payroll summary, which will tell you the EE FICA and the ER FICA. You can run it by year, month, period.
    PAYROLL>REPORTS>PERIOD-END
    Type: Period
    Date From and Date To
    Choose the Employee ID number from and to
    Select the Report Payroll Summary. This will give you what you need.
    You can then write a manual check to correct the difference.



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    Denise McCaughan
    Administration Support Manager
    Southern Manatee Fire & Rescue District
    Bradenton FL
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  • 5.  RE: Employee Taxable Wages

    Posted 10 days ago
    We tried to correct with a manual check but get an error stating we cannot post a check with a zero gross amount.

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    Gina Behee
    Director of Accounting
    Pharmacy First
    Shawnee Mission KS
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  • 6.  RE: Employee Taxable Wages

    GOLD CONTRIBUTOR
    Posted 10 days ago
    Hi Gina,
    You would need to use the Manual Check Type=Beginning Balance. This will not affect GL or Bank Rec, so if you need it to affect the other modules, please update them manually.

    #PayrollQueen #ILOVEpayroll

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    Sherlene Sorenson
    Sr Implementation Consultant
    Columbus Global
    West Fargo ND
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