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#General Ledger

  • 1.  #General Ledger

    Posted Jul 18, 2021 09:32 AM
    I am trying to post a statistical unit journal entry to prior years for historical reporting.  I am using GP 2018.  I get this error.  I tried closing all periods and only opening the periods it trying to post to and still get the same message.  Is there a setting I am missing?

    Heidi Love
    Industrial Metal Supply Co
    Sun Valley CA
    Academy - Online Interactive Learning from Experts

  • 2.  RE: #General Ledger

    Posted Jul 19, 2021 09:37 AM
    Hi @Heidi Love

    In GP you have an "OPEN" year, usually the current year, lets use 2021.

    This means you have 'CLOSED' 2020.  This means that as long as you have '​Posting to History' marked in the General Ledger setup window you can post back to 1/1/2020 but no further.

    So if you have a posting date of 12/31/2019 you would get the very error you pasted in above.

    In order to post back MORE than 1 year you would have to 're-open' 2020 so you can post to 2019.

    Jo deRuiter
    💫Granite Award Winner
    Atlanta Chapter Leader
    Aisling Dynamics Business Solutions
    Business Applications Practice Manager

    Academy - Online Interactive Learning from Experts

  • 3.  RE: #General Ledger

    Posted Jul 20, 2021 09:06 AM

    There are two distinct types of closes.

    First, the one in tools > setup > company > fiscal periods  is used to turn on or off the ability for users to post to a particular period within a fiscal year.

    The other, in tools > routines > financial > year-end closing, closes a year (including moving P&L balances to Retained Earnings).  Running this routine stops users from posting to the years prior to the fiscal year you just closed.

    Also, if needed, there is a routine for opening a year that has been closed.


    Chris Donnelly
    Sr Mgr of Info Systems and Financial Reporting
    Healthmark Industries

    Academy - Online Interactive Learning from Experts

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