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Payables transaction not posting through to the GL (GP 18)

  • 1.  Payables transaction not posting through to the GL (GP 18)

    Posted 20 days ago
    Our settings allow a payables transaction to post through to the GL. Is there a way to prevent posting a transaction that can't post through due to an error (i.e., because the credit and debit GL codes were both expense accounts and there was no payables GL used). No error message was generated on the Transaction Edit List or on the Posting Journal.

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    Tami Hendricks,
    Accts Payables Specialist
    Willamette View, Inc
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    Academy - Online Interactive Learning from Experts


  • 2.  RE: Payables transaction not posting through to the GL (GP 18)

    GPUG ALL STAR
    Posted 15 days ago
    Hi @Tami Hendricks

    There was likely no error message because they 'changed' the Payables account number, but left the 'type' set at 'PAY' which signals to GP that that is the payables account.  Unfortunately you cannot 'tell' GP that any account should not be used on that line - but that sounds like awesome functionality if you could.

    If the 'TYPE' was set at 'PAY' (short for payables) then no error can be generated and GP will post it no matter what.

    The only way to solve this one is with proper training, unfortunately.

    The only workaround I can see (and this is untested and unknown) is you may be able to use 'field level security' to lock that line...maybe...again this may not work and I would focus my efforts on thorough training.





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    Jo deRuiter
    🌟 GPUG ALL STAR
    💫Granite Award Winner
    Atlanta Chapter Leader
    Aisling Dynamics Business Solutions
    Business Applications Practice Manager
    jo.deruiter@aislingdynamics.com
    9518674366
    aislingdynamics.com
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    Academy - Online Interactive Learning from Experts


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