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  • 1.  Payables transaction not posting through to the GL (GP 18)

    Posted Sep 30, 2021 10:19 PM
    Our settings allow a payables transaction to post through to the GL. Is there a way to prevent posting a transaction that can't post through due to an error (i.e., because the credit and debit GL codes were both expense accounts and there was no payables GL used). No error message was generated on the Transaction Edit List or on the Posting Journal.

    Tami Hendricks,
    Accts Payables Specialist
    Willamette View, Inc
    Academy - Online Interactive Learning from Experts

  • 2.  RE: Payables transaction not posting through to the GL (GP 18)

    Posted Oct 06, 2021 07:45 AM
    Hi @Tami Hendricks

    There was likely no error message because they 'changed' the Payables account number, but left the 'type' set at 'PAY' which signals to GP that that is the payables account.  Unfortunately you cannot 'tell' GP that any account should not be used on that line - but that sounds like awesome functionality if you could.

    If the 'TYPE' was set at 'PAY' (short for payables) then no error can be generated and GP will post it no matter what.

    The only way to solve this one is with proper training, unfortunately.

    The only workaround I can see (and this is untested and unknown) is you may be able to use 'field level security' to lock that line...maybe...again this may not work and I would focus my efforts on thorough training.

    Jo deRuiter
    💫Granite Award Winner
    Atlanta Chapter Leader
    Aisling Dynamics Business Solutions
    Business Applications Practice Manager

    Academy - Online Interactive Learning from Experts

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