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Purchasing Req and Work Flow

  • 1.  Purchasing Req and Work Flow

    Posted 3 days ago
    Good Morning everyone,

    I am looking for some direction from all you experts or even non experts that might be able to help.
    I am looking to try and implement Purchasing Req to help ease some of the burden on purchasing.
    I went thru the New to GP Purchasing Req to Receipt.  very helpful.  just looking for a little more information.
    From what I understood in the video, the part and vendor must already exist in the system.  is this the case?  My biggest burden are those items we don't have in the system. those special thing that aren't necessarily needed day to day. Lots of print screens tossed on the buyers desk and then they have to go thru much of the process.  I would like to push some of that back to our maintenance dept or other area specialists looking for those non inventoried, could be on time purchases.   also, as I understand it the Req process works hand in hand with Work Flow.

    Can anyone direct me to the best resource for these?

    Thank you in advance  for sharing!


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    Rebecca Sajewski
    Total Door Systems
    Waterford MI
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    Academy - Online Interactive Learning from Experts


  • 2.  RE: Purchasing Req and Work Flow

    GPUG ALL STAR
    Posted 3 days ago
    Hi @Rebecca Sajewski

    You CAN create and approve Requisitions BEFORE you input the vendor, anything on the requisition that has an asterisk can be filled in later.




    During the transfer to PO once approved, you can select the vendor then, giving you time to get a new vendor approved or have the accounting team choose the vendor:



    The ITEM must exist already, but if you are not 'really' using inventory you can set GP up to just type in anything you want there as a 'non inventory' item.

    If you are using Inventory and need what is being purchased to become inventory, they you would have to set the ITEM up first.

    And, as a tip, though you CAN leave the 'ship to' field blank, it is a pain in the 'you know what' to alter each line after the PO is created to input the ship-to address, so I'd make sure that got filled out before transferring to a PO.





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    Academy - Online Interactive Learning from Experts


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