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Duplicate Payment and Check Refund

  • 1.  Duplicate Payment and Check Refund

    Posted 12 days ago
    Edited by Janis Camacho 12 days ago
    We made a duplicate payment to one of our vendors. It's sitting as open. Then a check refund was received and the funds was posted to the CC AP account; as an increase adjustment; debit to cash and credit to CC-AP account. To clear the open payment in the vendor, my solution is to create a dummy invoice. DR CC-AP Account and CR Regular AP Account. Apply Open Pmt to that dummy invoice.

    Please respond and provide a better solution.


    Janis Camacho
    Accounts Receivable Specialist
    California Medical Association
    Sacramento CA
    Academy - Online Interactive Learning from Experts

  • 2.  RE: Duplicate Payment and Check Refund

    Posted 11 days ago

    @Janis Camacho, based on the information you've provided, this is the same approach that I'd take.

    Clear the payables subledger by applying a debit memo (or invoice).
    Since you've already hit the subledger & bank book, all you need to focus on is the G/L & your dr/crs sound right to me.


    Kyle Malone, CPA, CPA
    GP Admin - CGB Enterprises, Inc.
    Lead Consultant/Blogger -
    Chapter Leader - Louisiana (New Orleans)
    Solugence | Find the software that FITS your business + integrates with GP. Find Software Smarter.

    Academy - Online Interactive Learning from Experts

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