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Payables Batches

  • 1.  Payables Batches

    Posted 11 days ago
    Is it possible within GP to require that a check batch be posted PRIOR to actually printing the checks?  If so,
    how is that configured?
    I believe it may only be possible to print prior to posting..

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    Sheila Reed
    Business Applications Support Analyst
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  • 2.  RE: Payables Batches

    SILVER CONTRIBUTOR
    Posted 11 days ago
    Yes that's my understanding as well.  You cannot print checks after they are posted.

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    Wassim Rahme
    Consulting Manager
    Computel
    Westmount QC
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    Conference-GPUG_200x200


  • 3.  RE: Payables Batches

    SILVER CONTRIBUTOR
    Posted 11 days ago
    Hi @Sheila Reed​ - Maybe it would be helpful to understand the business reason for the request to possibly find a solution.

    In GP, the check printing process assigns the check or EFT number to the payment, then the subsequent posting process:
    1. Updates the Purchasing module with the application of the check/EFT to the invoice(s);
    2. Moves the payment and any invoices to history (assuming all have zero balances);
    3. Updates Bank Reconciliation and General Ledger modules with the check number, along with other information about the transaction such as the vendor ID/name, original document numbers, GL distributions, etc.

    Hope this helps,
    Jeff

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    Jeff Pfershy
    Sr Business Analyst
    BluJay Solutions Inc
    Holland MI
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    Conference-GPUG_200x200


  • 4.  RE: Payables Batches

    SILVER CONTRIBUTOR
    Posted 11 days ago
    This is not possible at all. Printing must happen before posting.

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    Shannon Mullins
    GPUG Academy Instructor
    Microsoft Practice Director
    Kraft Enterprise Systems
    Brentwood TN
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    Conference-GPUG_200x200


  • 5.  RE: Payables Batches

    Posted 5 days ago
    Thank you all for your responses.

    I was able to get more detail clarifying the user's request.
    Rather, the question is if there is a configuration for requiring specifically the
    related INVOICE is posted prior to the actual print of a check?

    Thank you.

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    Sheila Reed
    Business Applications Support Analyst
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    Conference-GPUG_200x200


  • 6.  RE: Payables Batches

    SILVER CONTRIBUTOR
    Posted 5 days ago
    Hi Sheila,
    In order for you to pay the Invoice, they must be posted.  So it's already the process.  But you also have the option to do prepayment checks.

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    Gerald Buenafe
    Owner/Consultant
    BTP Technologies LLC
    CHANTILLY VA
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    Conference-GPUG_200x200


  • 7.  RE: Payables Batches

    Posted 4 days ago
    Are they doing "check on the fly" where they print the check while entering the invoice?  If that's what it is, you could probably put field level security there.  I don't remember if there is another security restriction option for that; maybe someone else will know.

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    Stefanie Christiana
    Glidewell Laboratories
    Irvine CA
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    Conference-GPUG_200x200


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