Open Forum

Expand all | Collapse all

Payables Batches

  • 1.  Payables Batches

    Posted Oct 30, 2019 04:50 PM
    Is it possible within GP to require that a check batch be posted PRIOR to actually printing the checks?  If so,
    how is that configured?
    I believe it may only be possible to print prior to posting..

    ------------------------------
    Sheila Reed
    Business Applications Support Analyst
    ------------------------------
    Academy - Online Interactive Learning from Experts


  • 2.  RE: Payables Batches

    Posted Oct 30, 2019 05:23 PM
    Yes that's my understanding as well.  You cannot print checks after they are posted.

    ------------------------------
    Wassim Rahme
    Consulting Manager
    Computel
    Westmount QC
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 3.  RE: Payables Batches

    SILVER CONTRIBUTOR
    Posted Oct 30, 2019 06:39 PM
    Hi @Sheila Reed​ - Maybe it would be helpful to understand the business reason for the request to possibly find a solution.

    In GP, the check printing process assigns the check or EFT number to the payment, then the subsequent posting process:
    1. Updates the Purchasing module with the application of the check/EFT to the invoice(s);
    2. Moves the payment and any invoices to history (assuming all have zero balances);
    3. Updates Bank Reconciliation and General Ledger modules with the check number, along with other information about the transaction such as the vendor ID/name, original document numbers, GL distributions, etc.

    Hope this helps,
    Jeff

    ------------------------------
    Jeff Pfershy
    Sr Business Analyst
    BluJay Solutions Inc
    Holland MI
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 4.  RE: Payables Batches

    SILVER CONTRIBUTOR
    Posted Oct 31, 2019 01:57 AM
    This is not possible at all. Printing must happen before posting.

    ------------------------------
    Shannon Mullins
    GPUG Academy Instructor
    Microsoft Practice Director
    Kraft Enterprise Systems
    Brentwood TN
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 5.  RE: Payables Batches

    Posted Nov 06, 2019 12:10 PM
    Thank you all for your responses.

    I was able to get more detail clarifying the user's request.
    Rather, the question is if there is a configuration for requiring specifically the
    related INVOICE is posted prior to the actual print of a check?

    Thank you.

    ------------------------------
    Sheila Reed
    Business Applications Support Analyst
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 6.  RE: Payables Batches

    TOP CONTRIBUTOR
    Posted Nov 06, 2019 12:17 PM
    Hi Sheila,
    In order for you to pay the Invoice, they must be posted.  So it's already the process.  But you also have the option to do prepayment checks.

    ------------------------------
    Gerald Buenafe
    Owner/Consultant
    BTP Technologies LLC
    CHANTILLY VA
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 7.  RE: Payables Batches

    SILVER CONTRIBUTOR
    Posted Nov 07, 2019 12:05 PM
    Are they doing "check on the fly" where they print the check while entering the invoice?  If that's what it is, you could probably put field level security there.  I don't remember if there is another security restriction option for that; maybe someone else will know.

    ------------------------------
    Stefanie Christiana
    Glidewell Laboratories
    Irvine CA
    ------------------------------

    Academy - Online Interactive Learning from Experts


If you've found this thread useful, dive deeper into User Group community content by role