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Closing POs

  • 1.  Closing POs

    Posted Jul 27, 2020 01:45 PM
    We have a number of POs that have a received line item on them that will never be invoiced.  Is there an easy way to close those POs?

    Sue Van Vreede
    Tri City Glass & Door
    Academy - Online Interactive Learning from Experts

  • 2.  RE: Closing POs

    Posted Jul 27, 2020 02:22 PM
    Unfortunately, there is no "batch" process for closing P.O.s

    You can close the P.O.s by cancelling the remaining quantities to be received, for partially received lines of your P.O.s

    As suggested by Angie in this post, you can also do it thru Purchasing / Transactions / Edit Purchase Orders, and from there force Close the P.O.


    Luc St-Yves, Senior Business Analyst
    Humanware Technologies, QC (Canada)
    Implementation projects leader
    -Essilor Instruments USA and Canada
    -Essilor International S.A.S., France
    --Promoting Dynamics GP in Europe--

    Academy - Online Interactive Learning from Experts

  • 3.  RE: Closing POs

    Posted Jul 27, 2020 02:48 PM
    Hi @Sue Van Vreede,

    To add on to what @Luc St-Yves has said, it would be fairly easy to create a macro that repeated through the process which would be quicker than hand keying everything.

    One thing I will caution with the mass closing of PO's is to check your Accrued Purchases account.  Depending how things were received, you likely have a credit to the Accrued Purchases account for each PO.  Closing PO's through the edit purchase order does not always create a GL entry for that credit, and you could run into some reconciliation issues.

    As long as you monitor any journal entries created (or not created) so you know what GL correcting entry to manually create, it's a relatively small issue.  It's just a potentially BIG issue if you don't know to watch out for it.


    Samantha ​​

    Samantha Higdon ,CPA,CGMA
    Lagom, LLC
    Carmel IN

    Academy - Online Interactive Learning from Experts

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