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Computer Check Posting Settings Changed

  • 1.  Computer Check Posting Settings Changed

    Posted Apr 09, 2019 06:51 PM

    Today we noticed in 5 of our companies (out of 30) it changed their positing settings in the Administration Module.  It took the checkmark out of "Posting through the General Ledger" under Series: Purchasing / Computer Checks. REALLY unclear how settings could just change.  Our partner told us that our tracking in this module was turned off so I can't tell if a person did this. (which seems to be the only logical solution).  It does not ask for a password to do this like it does to add a user.  I am concerned how this could happen.  It also took the checkmark out of required batch approval.  Anyone have any experience with this happening to them?

    Thanks!

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    Deana Lopez
    Controller
    Alvarado Management Company
    Albuquerque NM
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  • 2.  RE: Computer Check Posting Settings Changed

    GOLD CONTRIBUTOR
    Posted Apr 10, 2019 08:18 AM
    Deana,

    I have seen this happen to a few customers (back when I was consulting).  Every time, we were unable to determine who or what did it.  I would assume it was a user in your case.  I would review all of the user's permissions to ensure only the right people have access to those windows.  This includes the 'sa' and 'DYNSA' users.  You may even want to change the passwords on these logins.  Be sure to work with your IT to make this change.

    Chris

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    Chris Donnelly
    Sr Mgr of Info Systems and Financial Reporting
    Healthmark Industries
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  • 3.  RE: Computer Check Posting Settings Changed

    Posted Apr 10, 2019 03:50 PM
    Thank you for your response Chris.  We will have everyone change their passwords as well.  It is sometimes difficult to fully follow what all these assigned roles for security do until you run into a problem.

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    Deana Lopez
    Controller
    Alvarado Management Company
    Albuquerque NM
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  • 4.  RE: Computer Check Posting Settings Changed

    GOLD CONTRIBUTOR
    Posted Apr 10, 2019 02:53 PM
    Hi Deana,

    I'm speculating that when the change in the Posting Setup was done, it's possible that the Origin was set to "ALL" which in turn affected multiple Windows (i.e. for an entire series) when the Save button was clicked on.

    I agree with @Chris Donnelly that restricting access to the Posting Setup window is a good idea. Based on the Default GP Security Tasks / Roles, I think it's the "Accounting Manager" role that has access to it.




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    Ryan Galang
    BTP Technologies LLC
    Chantilly VA
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  • 5.  RE: Computer Check Posting Settings Changed

    Posted Apr 10, 2019 03:47 PM
    Thank you so much for your response.  We had a discussion with staff this morning, and a staff with "Accounting Manager" role decided to go into the Posting Module "All" and clicked on check register to have one print, and this made changes all the way through the module, and really messed up our posting processing for the accounts payable module. We did not know that this role had any rights to make changes of this level.  Thank you for confirming this has been your experience as well.  I was really worried we had some type of breach.

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    Deana Lopez
    Controller
    Alvarado Management Company
    Albuquerque NM
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  • 6.  RE: Computer Check Posting Settings Changed

    Posted Apr 10, 2019 03:48 PM
    ​HI Deana,

    This could be a training issue.  If the user opens the posting setup window and selects a series, then all default settings are displayed for purchasing.  If you click OK, all of purchasing will inherit the default settings as shown below.  Users should click the 'X' if they do not want to save changes.

    Posting

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    Louie Hoerner
    AIM Technologies
    Madisonville LA
    lhoerner@aim-technologies.com
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  • 7.  RE: Computer Check Posting Settings Changed

    SILVER CONTRIBUTOR
    Posted Apr 11, 2019 10:14 AM
    ​As well, just an FYI, in our company, we implemented and installed Analytical Accounting. This automatically changes the posting setup for computer checks to post to the general ledger instead of through the general ledger as stated in below link that I have quoted and included link below:

    "The reason the option to Post Through to GL is not available for Computer Checks when AA is activated is to ensure that any AA analysis information for distribution accounts linked to accounting classes can be entered before transactions are posted to the GL. Because it is not possible to enter analysis information when building a check batch, the batch must be stopped before posting through so this information can be entered and validated. There is no AA validation on the check batch during a check run, so the validation must be done in the GL before posting. This is the reason why the system does not allow computer check batches to be posted through to the GL."

    The link is included below:
    http://dynamicsgpblogster.blogspot.com/2009/04/why-my-transactions-dont-post-through.html



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    Curtis Cruz
    Database Administrator
    Apex Healthcare Partners LLC
    Montebello NY
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