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searchable scanned document

  • 1.  searchable scanned document

    Posted 24 days ago
    I know this isn't GP related but for the tech savvy out there I am hoping someone has some insight for me. I am in search of a way to be able to search for numbers or words in a scanned document from our warehouse- do we just need an adobe type program or a special scanner?
    Any help appreciated.

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    Jackie Schade
    Maxwood Furniture
    Mt Pleasant SC
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    Academy - Online Interactive Learning from Experts


  • 2.  RE: searchable scanned document

    TOP CONTRIBUTOR
    Posted 21 days ago
    Hi Jackie,

    It's all about the software doing the scanning.  You want to make sure you are scanning it to a pdf file.  I did a quick Google search and after skipping many ads, I came across this: https://www.lexbe.com/blog/ediscovery-processing/9-tips-for-creating-searchable-pdf-documents-for-review/  The big thing is to make sure the scanning software is doing OCR (Optical Character Recognition).  After you scan you document, open the pdf and try to highlight some text.  If you can only highlight rectangles (like you are in paint), then the scanning software didn't do any OCR and you won't be able to search the document.  You should be able to highlight text letter by letter.

    I hope this helps!

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    John Arnold
    Senior Software Engineer
    US Digital
    Vancouver WA
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    Academy - Online Interactive Learning from Experts


  • 3.  RE: searchable scanned document

    TOP CONTRIBUTOR
    Posted 20 days ago
    I have Adobe Acrobat Pro.  Any PDF I create is automatically searchable.  However, if I get a PDF from someone else which isn't, then I just click Tools and Edit PDF.  Acrobat applies OCR to the document and converts it to a fully editable copy of the PDF.  It's pretty fast and very easy.



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    Nancy Edwards
    Director of Operations
    H&W Computer Systems, Inc
    Boise ID
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    Academy - Online Interactive Learning from Experts


  • 4.  RE: searchable scanned document

    GPUG ALL STAR
    Posted 20 days ago
    As John said,
    it's all about being able to create a 'searchable' PDF file format.. but that's only the beginning of the journey.. Ideally you don't want to have to open hundreds of PDF files to search for inside of them..
    Paperless document management like QwickTag is built in a way that every document that is scanned will be OCR'ed (content will be searchable if possible), and not only that, but it will also store the content in a searchable database with links and references to the GP documents.. Which means you can find everything from a central search engine and open the documents, get the related GP document.
    If you really want to save time, that's the only good way to go.

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    Beat Bucher
    Business Analyst, Dynamics GP SME
    Montreal QC/Canada
    @GP_Beat http://www.gp-geek.com
    Montreal QC GPUG Chapter Leader
    MBS MVP (2015-2018)
    All-Star 2013
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 5.  RE: searchable scanned document

    TOP CONTRIBUTOR
    Posted 20 days ago
    Hi Jackie-

    It is all in how the document is scanned, like everyone else has said. If some kind of OCR is used when scanning, then anything in the document will be searchable -- like when you upload it to Sharepoint or Teams.

    There is a very nice and cost effective PDF scanning software package out there called ScanToPDF (scantopdf.com). Works with basically any scanner and has OCR capabilities.

    I used this and some code to create a small customization to GP that scans the document with OCR capabilities and saves it to Sharepoint instead (so it can be searchable).

    Hope this helps.
    Joe

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    Joseph C. Markovich
    Valparaiso IN
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    Academy - Online Interactive Learning from Experts


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