Open Forum

Expand all | Collapse all

Print Purchase Order line item detail

  • 1.  Print Purchase Order line item detail

    Posted Aug 18, 2021 08:57 PM
    Our company is currently using Microsoft Dynamnics GP 2018 and began using the purchase requisition functionality.  After the purchase requisition is approved and we create the purchase order the line item does not populate on the purchase order, it displays 1 line item with a total.  How do we get the line item detail on the purchase order?

    Megan Collins
    Academy - Online Interactive Learning from Experts

  • 2.  RE: Print Purchase Order line item detail

    Posted Aug 19, 2021 11:24 AM
    Hi Megan,
    I just tested this in my demo Fabrikam company and it works as expected.. My GP version is 18.3.1233, but I don't think anything has changed recently in the requisition process.
    My guess would be that the original requisition was created for 2 different vendors, thus generating 2 different PO's, but that sounds weird as you stated that the single line item contains the total of the PO..
    I checked the Purchasing Settings and there is nothing that indicates an option to 'consolidate' all line items from the requisition when transferred to a PO.

    Beat Bucher
    Business Analyst, Dynamics GP SME
    Montreal QC/Canada
    Montreal QC GPUG Chapter Leader
    MBS MVP (2015-2018)
    All-Star 2013

    Academy - Online Interactive Learning from Experts

  • 3.  RE: Print Purchase Order line item detail

    Posted Aug 20, 2021 10:26 AM

    Hi Megan!

    Have you tried reconciling the PO? (Microsoft Dynamics GP | Tools | Utilities | Purchasing | Reconcile Purchasing Documents)

    When you reconcile purchase orders, the following information will be recalculated and adjusted, if needed:

    • Document quantity canceled

    • Quantities linked to sales line items

    • Line item status

    • Purchase order status

    • Line item extended cost

    • Remaining purchase order subtotals

    • Document subtotals

    • Document extended costs

    • Discount available

    • Trade discount

    • Taxes

    • Quantity ordered for the control blanket line item on blanket purchase orders and drop-ship blanket purchase orders

      For more details, please check this MS Doc out. 

    Aref Karam
    Data Consultant
    LTI Information Technology
    Ann Arbor MI

    Academy - Online Interactive Learning from Experts

If you've found this thread useful, dive deeper into User Group community content by role