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#HR and Payroll

  • 1.  #HR and Payroll

    Posted Jan 11, 2019 11:29 AM

    Below I have listed the instructions I found on how to handle a prior year payroll check void.  But what about the current year wage file.  It seems that the wages will not only be recorded in the prior year but also int he current year payroll wage file.  Do I need to make an adjustment in the current year wage file? If so, how do I do that?

    If the check was lost, it's best to re-issue a check out of payables management so you do not affect the employee's payroll history from the prior year.  You can "void" the old check by doing an increase adjustment in Bank Transaction Entry (Debit Cash, Credit Payroll Clearing Account) and then enter an AP invoice/check for the employee (Debit Payroll Clearing Account, Credit Cash/AP).  When you reconcile your bank statement next month, simply offset the old payroll check with your increase adjustment transaction. 



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    Doreen Haines
    Controller
    Skilled Trades
    Middletown OH
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    GPUG Summit - Post


  • 2.  RE: #HR and Payroll

    TOP CONTRIBUTOR
    Posted Jan 15, 2019 08:01 AM

    Hi Doreen,
    I think the instructions are a workaround or way to "bypass" payroll.  You state you want to VOID the check, if we are just going to reissue it, the wages would still be on the 2018 W2 so instead of removing the payroll year end wage file and all the work you have done, many just re-issue the check through payables as the employee wages stay the same.
    Now if you are going to VOID and not re-issue or VOID and reissue with a different amount, then you have to do that through payroll as it will affect the W2.  You would have to remove the year end wage file.  All edits you made to the file would be lost.  Void the check, cut a new one, then create the year end wage file.

    Hope this helps, thanks
    Terry Heley

    Microsoft​



    ------------------------------
    Terry Heley
    HR/PR expert
    Microsoft
    West Fargo ND
    ------------------------------

    GPUG Summit - Post


  • 3.  RE: #HR and Payroll

    Posted Jan 15, 2019 08:16 AM
    Terry,

    Is is possible to edit an employee's wage file during the year or can it only be done with the year end wage file?  If possible where can I find instructions on how to do this.

    ------------------------------
    Doreen Haines
    Controller
    Skilled Trades
    Middletown OH
    ------------------------------

    GPUG Summit - Post


  • 4.  RE: #HR and Payroll

    TOP CONTRIBUTOR
    Posted Jan 15, 2019 08:24 AM
    Yes you can make adjustments to employee wages during the year you would do this with a manual check which does not "cut" a check.  Here is a great blog from Andrea about manual checks, you can edit wages, move taxes around, all kinds of fun stuff :-)
    https://community.dynamics.com/gp/b/dynamicsgp/archive/2014/09/24/how-to-process-a-manual-check-in-payroll
    Thanks
    Terry

    ------------------------------
    Terry Heley
    HR/PR expert
    Microsoft
    West Fargo ND
    ------------------------------

    GPUG Summit - Post


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