This week large West coast businesses, universities, and schools are asking their staff and students to work from home. In discussions with a few customers, we thought it might be a good idea to create a list of considerations for you to review should your business choose to work from home / if your office complex faced a closure / or if a staff member tested positive. Here is a start that a few of us have put together:
Check PrintingIn the case of an office closure, would you take blank check stock, the MICR toner cartridge, and the check Printer home?Do you encourage new vendors to sign up for ACH Payments?
If you are out-of-office or a colleague is unavailable, would any of your GP workflows get hung up, would you need to adjust, re-assign, or temporarily disable anything in advance of wondering why something isn't flowing as expected?
SQL Database Backups
Never hurts to check with IT and make sure you have nightly backups of GP and other critical related databases (budgeting, reporting, membership, CRM)You should also test that a nightly backup can be restored to a test system to ensure that the backups are accessible and that the current IT team is familiar with the restore process.
Do you have Adequate Citrix or Terminal Server licensing for your accounting staff & financial analysts?
If you don't have remote access, you might want to consider:
Citrix alternatives such as https://tsplus.net
Or something as basic as GotoMyPC.com or Team Viewer/LogMeIn
** Have Your Staff test their remote access before they NEED IT **
Will you be remoting in from a home machine or a work laptop?
Make sure AntiVirus is installed, up-to-date, and compliant with your IT department's requirements.
Do Not access social websites while you are on a VPN or remoting into your work networks if you are on your home PC.
Remember to Logoff from the remote session
Don't just click the X in the upper right of the remote access window, your apps keep running and tie up the server's processing power, slowing the performance for all other users.
File Menu / Exit from GP
Windows Start Menu / Logoff or Disconnect
Use Strong Passwords
Please respond with other suggestions so we are not caught by surprise
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