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Using Manual Checks for Payroll Refund of Wages

  • 1.  Using Manual Checks for Payroll Refund of Wages

    Posted 22 days ago
    We have a situation where an employee recorded incorrect hours and was therefore overpaid wages. He has since been terminated so there was no way to correct the issue on a following payroll. The employee has sent a check for the overpayment, but now we need to correct his wages so his W-2 will show correct wages, taxes, etc.

    I know I can use the Manual Check window to make a correction but I am unsure as to which Check Type to use: Manual Check or Adjustment?

    Thanks for any insight you can provide.

    -Martina

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    Martina Schneider
    Assistant Controller
    APC
    Raleigh NC
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    Academy - Online Interactive Learning from Experts


  • 2.  RE: Using Manual Checks for Payroll Refund of Wages

    Posted 11 days ago
    You will need to select Manual Check.  When I am processing a recoup through the Manual Check option, I use the original check number + "Recoup" as the check number.  Ex: If the original overpayment happened on check number 12345 then I would use"12345 Recoup" as my manual check number.  Just a suggestion that will link the two payments.

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    Lori Lewis
    Deli Management, Inc dba Jason's Deli
    Beaumont TX
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    Academy - Online Interactive Learning from Experts


  • 3.  RE: Using Manual Checks for Payroll Refund of Wages

    Posted 11 days ago
    Thank you, Lori. Adding the original check number is a good idea too.

    ------------------------------
    Martina Schneider
    Assistant Controller
    APC
    Raleigh NC
    ------------------------------

    Academy - Online Interactive Learning from Experts


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