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  • 1.  Vendors Paid via automatic debit

    Posted Nov 12, 2019 02:45 PM
    I was wondering if anyone is aware of how to attach automatic debit payment type to a specific vendor. We have a few vendors who automatically pull payments from our bank account. Is there an available functionality in GP to automatically create a bank entry for such vendors once the invoice is posted? In my previous experience with NAVISION this functionality was available and it eliminated manual journal entry debiting AP and crediting bank.


    Sylvia Sieskiewicz


  • 2.  RE: Vendors Paid via automatic debit

    Posted Nov 12, 2019 05:39 PM
    Hi Sylvia,

    Have you tried processing a payment on the fly? An invoice with payment can be posted together in one go.
    The transactions will be recorded as 2 separate transactions.

    Gerald Buenafe
    BTP Technologies LLC

  • 3.  RE: Vendors Paid via automatic debit

    Posted Nov 13, 2019 08:21 AM
    I second @Gerald Buenafe's comment.

    If you are hand-keying an invoice and you know it will auto-draft, you can create the check at the exact same time as the invoice per his screenshots below.

    If you are integrating the invoices in you can also set up the payments to hit the AP just like in Gerald's screenshots.​



  • 4.  RE: Vendors Paid via automatic debit

    Posted Nov 13, 2019 09:42 AM
    @Sylvia Sieskiewicz We record invoices like this to cash right when entering on the Payables Transactions ​Entry screen. Enter the invoice as you normally would, and also put the amount in the Cash field - this will record the invoice to the vendor, followed by a payment. This will close out the invoice in Payables, and create a cash withdrawal for bank rec. On the Payables Cash Entry screen that pops up, we change the Document No. to be the Vendor and Invoice we are paying.

    Tiffany Ziegler
    Vice President & Controller
    Velcor Leasing Corporation
    Madison WI

  • 5.  RE: Vendors Paid via automatic debit

    Posted Jul 28, 2022 02:21 PM
    Sorry I am very new to GP and trying to adopt new smarter workflows. Can you tell me if this will also work for a batch that I want to create for reoccurring monthly invoices?

    Michelle Ruth
    Knaus Chees, Inc

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