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Log to capture admin activity

  • 1.  Log to capture admin activity

    SILVER CONTRIBUTOR
    Posted May 10, 2016 03:16 PM

    Our auditors are asking if there is a log automatically generated by GP that tracks administrative activity in regards to users, such as setting up a new user or modifying the rights of an existing user.  Does GP 2015 R2 generate this sort of log? 

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    Charlotte Stout
    Controller
    Buckeye Power, Inc.
    Columbus OH
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  • 2.  RE: Log to capture admin activity

    TOP CONTRIBUTOR
    Posted May 10, 2016 04:27 PM
    Edited by Lou Spevack May 10, 2016 04:27 PM

    GP provides a utility called Activity Tracking which you can open at Tools >> Setup >> System >> Activity Tracking. 

    It is somewhat limited and we use Audit Trails from FastPath Solutions for more detailed reporting. 

    To set up activity tracking:

    1. Open the Activity Tracking Setup window. (Administration >> Setup >> System >> Activity Tracking)
    2. Select an activity type.
    3. Using one or more of the following techniques, mark the activities you want to track.

    In the Activity list, mark the box in the Track column next to each specific activity you want to track.

    To track all activities listed for an activity type, choose Mark All. To stop tracking any of the activities that may have been marked for an activity type, choose Unmark All.

    1. Select a user and mark the companies for which you want activities tracked.
    2. Select a user ID for whom you want to track Microsoft Dynamics GP activities.
    3. In the Company Name list, mark the box in the Activate column next to the companies for which you want to track this user’s activities.
    4. Repeat steps 5 and 6 for the other users you want to track activity for.

    All of the users selected will have the same activities tracked.

    1. Choose OK to save your entries and close the window.
    2. Review the activity tracking information you’ve entered using the Activity Tracking Setup Report. While the Activity Tracking Setup window is displayed, choose File >> Print.

    An after-the-fact reporting about accessed forms/windows in GP is only possible if you enabled activity tracking prior to the user activity you want to track. Microsoft Dynamics GP menu >> Tools >> Setup >> System >> Activity Tracking  

    You can track all the successful accesses to the various resources in GP and than analyze the information out the table SY05000. 

    You will need to monitor and purge the activity tracking detail.  Use the Remove Activity Tracking Detail window to remove records from the Activity Tracking Table, print a report that shows the information in the table, or both. All activities you track are recorded in the Activity Tracking Table. The size of the table can increase very quickly, even if you track only a few activities, so you'll need to remove data from the table periodically.

    Microsoft Dynamics GP >> Tools >> Utilities >> System >> Activity Detail

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    Lou Spevack
    Systems Accountant
    American Council on Education
    Brookville, MD DC

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